SecurelyFax for healthcare

HIPAA-ready online fax for medical offices

Send referrals, receive lab orders, and intake patient records — without a fax machine, without paper, and without losing chain of custody.

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Built for clinics, primary care, urgent care, specialists, labs, pharmacies, and medical billing offices.

Fax is still required. Your workflow shouldn't be stuck in 1995.

The headaches we hear from teams like yours:

✕ Pile of inbound paper faxes that no one routes to the right department
✕ Lost referrals because the front desk didn't know who they were for
✕ PHI sent over insecure email when fax machines go down
✕ No audit trail when an insurer says "we never received it"

A modern fax inbox built for the work you actually do

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Patient Intake Rooms

Publish a per-room intake URL on your website — patient records land directly in the right department's secure inbox.

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Signed BAA + encryption

Sign our Business Associate Agreement during onboarding. KMS-encrypted S3 storage, 2FA, signed delivery receipts.

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EHR-friendly workflows

Cloud archive into Google Drive or OneDrive. Or push every fax into your CRM — Blue.cc, GoHighLevel, ClickFunnels, plus an HTTPS webhook for anything else.

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Audit-ready logs

Every send, view, and download is timestamped with actor + IP. Export for HIPAA audits or breach response.

How teams in healthcare use SecurelyFax

Patient referrals

Ortho practice publishes a Patient Referral intake URL. Referring PCPs upload PDFs that land in the Referrals fax room — front desk matches them to upcoming appointments without paper.

Lab orders

Family medicine clinic gets lab results faxed in on their dedicated Lab Results number. Each fax is auto-archived to Google Drive in a patient-named folder.

Insurer correspondence

Billing department's room receives prior-auth approvals on its own dedicated DID. Audit log proves time-stamped delivery if disputed.

Common questions

Can I sign a BAA with SecurelyFax?

Yes. The HIPAA tier includes a signed Business Associate Agreement during onboarding. PHI sending is gated until your BAA is on file.

Will this work alongside our existing EHR?

Yes. We don't replace your EHR — we replace the fax machine. Cloud archive (Drive, OneDrive) and CRM integrations push faxes into the systems your team already uses.

What about CMS's 2028 electronic-attachment rule?

That rule standardizes claims attachments and reduces certain fax workflows by 2028 — but referrals, prescriptions, lab orders, and carrier paperwork remain fax-heavy. SecurelyFax keeps those workflows clean while you migrate the rest.

Can I get a dedicated fax number?

Yes. Order any area code from /app/numbers. Pin each number to a specific fax room so Billing can't see Referrals and vice versa.

Pricing that scales with your team

Pay-as-you-go from $0.07/page, or pick a monthly plan from $7.99. HIPAA tier with signed BAA available at $49.99.

Start your HIPAA-tier trial