How to Fax Employment Verification | VOE Form by Fax | SecurelyFax
Verification of Employment (VOE) is one of the most-faxed HR documents in 2026. Lenders, landlords, government benefit programs, and immigration counsel still send VOE forms by fax for the employer to complete and return. You can send and receive these forms online from any device and keep the confirmation in the employee file.
Who asks for a VOE by fax
Common requesters include: mortgage lenders (income verification for a loan), property managers and landlords (rental applications), state and federal benefits programs (Medicaid, SNAP, WIC eligibility), child-support enforcement units, immigration attorneys (for visa and adjustment-of-status filings), and government background-investigation contractors. Each typically publishes a secure fax line dedicated to inbound VOE responses.
Signed release is the prerequisite
Most HR teams will not verify employment without a release form signed by the employee authorizing the verification. The release should specify what's being verified — dates of employment, job title, salary or hourly rate, or all of the above — and identify the requester by name. Don't fax employee information back without that release in hand.
What a VOE typically confirms
Standard VOE responses confirm: current and prior dates of employment, job title, employment status (full/part time, exempt/non-exempt), and (where the release covers it) base salary or hourly rate. Some forms also ask about year-to-date earnings, bonuses, or anticipated employment continuance. The HR signer adds a signature, date, and company contact info on company letterhead.
Fax a VOE form online
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Get the signed employee release on fileDon't return any information without the release form completed and signed by the employee.
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Fill out the requester's VOE formUse company letterhead, complete each requested field, and sign as the HR or payroll verifier.
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Send to the requester's secure fax lineUse the fax number on the form, not a generic company line.
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Save the confirmation in the employee fileThe delivery confirmation is the audit trail proving the verification was sent.
SecurelyFax transmits documents and keeps a delivery confirmation. It is not employment, legal, or HR advice and doesn't substitute for following your organization's verification-release policies. When in doubt about whether to verify, get HR or counsel involved.
Frequently asked questions
Do I need a signed release before verifying employment?
Most HR policies require one, and many state laws encourage it. Don't return information without one.
Can I send the VOE online without a fax machine?
Yes — upload the completed form as a PDF or scan the signed paper version with your phone.
What if the lender or program asks for more than the release covers?
Only return what the release authorizes. If they want more, they should send a broader release.
Should I include payroll detail?
Only what the form asks for and the release covers. Many companies cap at dates of employment + title unless salary is specifically released.
Last reviewed: 2026-06-10