How to Fax Real Estate Documents | Title, Mortgage, Escrow | SecurelyFax
Title companies, mortgage lenders, and county recorders still want signed documents by fax — contracts, addendums, lender conditions, and clearance letters move that way every day. You can send them online from your phone or browser, keep the confirmation, and beat the lender's deadline without finding a fax machine.
Title, escrow, lender — different fax lines
Each party in a real-estate transaction usually publishes its own fax number, and the routing matters. The title company gets the signed purchase agreement and addendums. The lender gets the signed loan disclosures, income docs, and condition responses. Escrow gets the signed instructions and the deed package. Sending to the wrong line slows the closing — confirm the receiving fax number before each batch.
Documents that commonly move by fax
Examples: purchase and sale agreements, listing agreements, signed addendums and counter-offers, lead-paint disclosures, lender conditions and condition-clearance responses, signed loan estimates / closing disclosures, escrow instructions, insurance binders, signed termination notices, and county recorder cover pages. Most title companies also accept faxed wire-transfer authorization signatures.
Deadlines and confirmation receipts
Contracts run on deadlines — earnest-money deadlines, contingency-removal deadlines, loan-document deadlines, walk-through and close-of-escrow deadlines. The delivery confirmation a faxed document generates is your proof you met the timeline. Save it in the file or in your transaction-management software the moment the fax confirms.
Fax a real-estate document online
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Get all signatures firstDocuSign, AdobeSign, or wet signatures — confirm everyone has signed before transmission.
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Combine into a single PDFCover page (if the lender requires one) first, then the main document, then any addendums in order.
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Confirm the receiving fax lineTitle vs lender vs escrow — wrong-line sends slow the closing.
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Send and capture the confirmationSave the confirmation in the transaction file as proof of the deadline being met.
SecurelyFax transmits documents and keeps a delivery confirmation. It is not legal or real-estate advice, doesn't replace the brokerage's transaction-management requirements, and doesn't substitute for verified receipt by the receiving party for high-stakes deadlines.
Frequently asked questions
Can title companies receive faxed contracts?
Yes — most title companies publish a dedicated fax line for signed contracts, addendums, and escrow instructions.
Do lenders still accept loan conditions by fax?
Many do for routine condition clearance, though some now prefer secure portal upload. Check the loan officer's preferred channel.
What about wet signatures?
If the document already has a wet signature, scanning and faxing it preserves the signature for the receiver.
Is the delivery confirmation usable as proof of timely delivery?
Generally yes for the sender side, but check what the contract or lender specifies. Saving the confirmation is always the safer choice.
Last reviewed: 2026-06-10